Fundraising protocols There are certain protocols we expect all our fundraisers to abide by to ensure any fundraising activities carried out in support of Breast Cancer Haven are in line with the Fundraising Regulator’s Code of Fundraising Practice. To learn more about this please visit: fundraisingregulator.org.uk. Collections If you would like to organise a collection, there are specific legal requirements you must follow. More information can be found at: fundraisingregulator.org.uk/16-0-public-collections. The most common types of collections you may consider doing are Public or Private. Public collections Private collections • Licence must be obtained from relevant authority at least one month prior to collection. • Collectors must be minimum age of 16. • Each collector must have written copy of authorisation on their person. • Each collector must have a sealed collection box which prominently displays the name of the charity. • Take place on private premises and do not need the permission of the local authority. • When organising a collection on private premises, for example a supermarket or train station, you need the permission of the owner of the premises prior to collecting. Raffle procedures If you would like to hold a raffle to raise funds, there are specific legal requirements you must follow. More information can be found at: fundraisingregulator.org.uk/l13-0-raffles-lotteries. The most common types of raffles you might consider doing are most likely event or work raffles. Below are some of the key legal requirements: Event raffles Work raffles • Tickets must only be sold at the event. • Tickets must only be sold on the event premises. • The draw must not roll over. • Deductions from the profits going to good causes must not exceed £100 in costs and £500 in prizes. • Tickets to enter a work lottery must be sold to workers on a single set of premises by fellow workers. Licensing If you are planning a raffle or other game of chance as part of an event, and tickets will only be sold at that event, you would not require a licence for this. If, however, you wish to sell tickets in advance, or to people not attending the event, this may require a licence. More information on this can be found at: institute-of-fundraising.org.uk. Cash handling When handling cash, ensure that you have plans in place to stay safe. When collecting / taking payments, make sure that the cash is secure by using a cash box with a lock or a sealed collection bucket. Wherever possible, cash must be collected, counted and recorded by two unrelated individuals. Further information on handling donations can be found at: fundraisingregulator.org.uk/20-0-handling-donations. Gift Aid Donating through Gift Aid means charities can claim an extra 25p for every £1 you give. It won’t cost you any extra. More information on Gift Aid eligibility can be found at: gov.uk/donating-to-charity/gift-aid. Below is a bit more detail on areas of fundraising which may concern your activity. Sponsorship Event tickets • All sponsorship payments from individuals are eligible for Gift Aid if participants pay associated costs of the event themselves. • Ensure that individuals sponsoring you complete all sections of the enclosed sponsorship forms. Please note, sponsorship from companies can’t be Gift Aided. • If you sell tickets to an event you’ve organised, the payment does not qualify for Gift Aid. If you set a ticket price for an event and also ask for a suggested donation, the donation is eligible. Publicity materials Please ensure that all materials promoting your event specify that it is ‘in support of’ Breast Cancer Haven. If you would like a copy of the Breast Cancer Haven ‘in support of’ logo then please speak to a member of our fundraising team. Breast Cancer Haven’s brand guidelines must be followed at all times throughout your fundraising. A copy of these can be provided by our fundraising team on request. Breast Cancer Haven attendance If you would like a member of the Breast Cancer Haven fundraising team, or one of our volunteer ambassadors, to come to your event, please contact your local centre. Although this is not always possible, we will try our best to attend. Approaching companies/celebrities When approaching local companies or celebrities to support your fundraising, we ask that you check with your local Breast Cancer Haven centre first. We may already have a relationship with the company or celebrity and they may have made other commitments to support us. Breast Cancer Haven insurance policy By organising your own fundraising event in support of Breast Cancer Haven, you are responsible for taking adequate steps to make sure that the event poses no risk to others. You may need to consider arranging public liability insurance for some events, which will protect you against claims made by third parties for injury or property damage as a result of negligence. Data protection Make sure any electronic or paper record you keep about people involved in a fundraising event complies with data protection law. Ensure personal information about people isn’t held any longer than necessary and don't share information about someone without their permission. Full details of data protection law can be found at ico.org.uk. We are here to help If you are unsure about anything please contact a member of your local Breast Cancer Haven fundraising team.